Student Life and Services > How To's How To's
HOW TO's
How To's Table of Contents
- Each recognized student organization is able to acquire an account through the Walsh University Finance Office. This account offers the following opportunities:
- Check writing abilities
- Reimbursements for purchasing supplies or other items for a student organization
- Cash Advances to make student organization purchases
- Direct Billing for some University Services
- Deposits
- Ability to transfer funds to and from other University accounts
- Documents
- Requisition - utilize this form for reimbursements, cash advances, deposits, etc This form is available in the Office of Student Activities, Student Affairs, and the Finance Office.
- Tax Exempt Form/Letter- Walsh University and Student Organizations are tax exempt for most purchases. You may receive Walsh's tax exempt number and a letter by visiting the Finance Office. This will allow your group to make purchases tax free.
- Receiving a Cash Advance- $75.00 and under
1. Fill out a Requisition will all the appropriate information- see Sample Requisition
2. Acquire appropriate signatures
i. Signature of the person making the request for the advance
ii. Advisor Signature
iii. Treasurer of Walsh University Student Government's signature
(if a member)
3. Submit the Requisition to the Office of Student Affairs and receive your
cash
4. Make purchases and return all remaining cash and coin along with all
receipts tothe Student Affairs Office within 24 hours
5. Be sure to keep copies for your organization records
- Receiving a Cash Advance- Over $75.00
1. Fill out a Requisition will all the appropriate information- see Sample Requisition
2. Acquire appropriate signatures
i. Signature of the person making the request for the advance
ii. Advisor Signature
iii. Treasurer of Walsh University Student Government's signature
(if a member)
3. Submit the Requisition to the Finance Office and a check will be made
out to the person requesting the advance (this may take 1 week)
4. Cash the check, make purchases, and return all remaining cash and
coin along with all receipts to the Finance Office
5. Be sure to keep copies for your organization records
- Receiving a Reimbursement- $75.00 or less
1. Fill out a Requisition will all the appropriate information- see Sample Requisition
2. Acquire appropriate signatures
i. Signature of the person making the request for the
reimbursement
ii. Advisor Signature
iii. Treasurer of Walsh University Student Government's signature (if
a member)
3. Attach supporting documentation- receipts, contract, invoice, etc
4. Submit the Requisition to the Office of Student Affairs and receive
your cash
5. Be sure to keep copies for your organization records
- Receiving a Reimbursement- Over $75.00
1. Fill out a Requisition will all the appropriate information- see Sample Requisition
2. Acquire appropriate signatures
i. Signature of the person making the request for payment
ii. Advisor Signature
iii. Treasurer of Walsh University Student Government's signature
3. Attach supporting documentation- receipts, contract, invoice, etc
4. Submit the Requisition to the Finance Office and you will receive a
check per the method indicated on the Requisition (mailed or for
pick-up)
5. Be sure to keep copies for your organization records
- Check Writing
- To process payments for any business, performer, or for other goods and services certain documentation is required. This documentation may include an invoice, contract, performance agreement, purchase order, etc. Without this supporting documentation, payment will not be processed
- All contracts must be signed by an approved University employee. Contracts signed by students are considered void.
1. Fill out a Requisition will all the appropriate information - see Sample Requisition
i. Be sure to indicate whether you would like the check mailed or
picked up
ii. Note: It is a good idea to pay performers after their performance
is complete
2. Attach supporting documentation to the Requisition which may include
receipts, contract, invoice, etc
3. Acquire appropriate signatures
i. Signature of the person making the request for payment
ii. Advisor Signature
iii. Treasurer of Walsh University Student Government's signature
4. Submit the Requisition to the Finance Office
i. Payment will either be mailed or available for pick up per your
preference
- Transferring Funds
- Fill out a Requisition will all the appropriate information- see Sample Requisition
- Acquire appropriate signatures
- Submit Requisition to the Finance Office
Scheduling Campus Events
- Visit the University Calendar on Outlook to see what University facilities are available
- Phone Special Programs Office at 330-490-7316 to make your reservation. When calling be sure to know:
- Room to be requested
- Number of attendees
- Date and time of reservation
- Name of event
- General set-up information
- Once your reservation is complete, fill out a Facility Reservation Form available online.
- Contact Special Programs Office one week before to confirm your reservation and the set-up for your event
Reserving Media
- Many of the rooms at Walsh University are already equipped with media, however, if you will need media (projector, power point capabilities, etc) contact Information Systems at extension 4357.
Creating an E-mail account for your organization
- Student organizations are permitted to create one e-mail account unique to their student organization
- Contact Information Systems and provide them with the name and address you would like for your e-mail account
- Please note that organizations are expected to check their accounts regularly and mailboxes that are not maintained will be deleted from the Walsh server
Creating a Student Organization Website
- Student organizations are permitted to create a website linked to the Walsh University webpage.
- Additions and revisions to the site can only be done by the organization advisor but students are free to design all content
- To begin creating your site, contact the Office of Advancement
Using the Print Room
- Walsh University has a "Print Room" in the Lower Level of Farrell Hall where student organizations can have copies made (black and white and color).
- All copy costs are billed directly to the organization's account
- To use the Print Room, organizations need to bring the document to be copied and fill out a job sheet available in the Print Room
Student Organization Center (SOC)
The Office of Student Activities provides dedicated workspace and meeting space for Walsh's student organizations. The Student Organizations Center (SOC) located in the David Center contains a conference table, workspace, mailboxes, various office and poster-making supplies and limited storage space for student organizations. Only recognized student organizations are permitted to use the Student Organization Center. Organizations interested in having a dedicated workstation and/or additional storage space in the Student Organization Center may apply through the Office of Student Activities. However, there are 2 workstations available for all student organizations.
All recognized organizations may receive 1 locking filing cabinet depending on availability. The student organization president or a designated organization member may receive 1 cabinet key available in the Office of Student Activities.
Basic guidelines for Walsh University's Student Organization Center:
- Organizations are encouraged to use the Student Organization Center for their organization meetings. Reservations should be made with the Director of Student Activities at least 1 week before the meeting
- Be courteous and respectful to others Organizations are expected to check their student organization mailboxes on a weekly basis All office equipment is to be used in the center only (except chalk which should be promptly returned
- Please be respectful of the area by maintaining your space and throwing away all trash
- All cabinet keys must be returned to the Office of Student Activities by the end of the academic year (last week of April). Failure to return keys may result in forfeit of the storage space or a fine
